Hello,

Can you believe we are already at the 5-year mark for fingerprint-based background checks? As you may remember, federal regulations mandate fingerprint-based background checks are required every five years unless there has been a 180-day gap in employment. The five-year rule includes ALL individuals who are employed by a child care provider and any individual who may have unsupervised access to children in care. 

KARES will be sending a 60-day notice, as well as a 30-day notice, to providers letting them know when a staff member’s fingerprints will be expiring. This notification will be received by the person who receives all your KARES notifications. The KARES application was recently reconfigured to allow for an old determination to expire and a new determination to be made.   If you enter a new application for an individual and are not prompted to have them fingerprinted again, please contact the CHFSDCCNBCP@ky.gov Help Desk. Please provide the individual’s first and last name, date of birth, application number, and the issue you are having.  A member of the Help Desk team will work to have a new UEID# issued to allow your employee to complete the fingerprinting process.

According to our records, 12,624 child care staff members will be required to be re-fingerprinted in 2023. To prevent overwhelming the entire system (IdentoGo sites, KARES, DCC Staff), we kindly ask that you not send your staff to be re-fingerprinted prior to receiving that 60-day notice. We would suggest beginning this process as soon as you receive the notification to allow your staff time to be fingerprinted and for a new determination to be made within 60 days.

If you have any questions, please email CHFSDCCNBCP@ky.gov.